Privacy Policy

 

1.    Website

 

The use of our site is basically possible without an indication of personal data. Only the information provided by your internet provider is collected (especially the IP address assigned to you). This information is stored by us only for the duration of the website visit; an evaluation is made for statistical purposes only, whereby the individual user remains anonymous.

 

Vanas & Partner Steuerberatungsgesellschaft mbH

Phone: 0043 1 533 86 33

E-mail: office@crowe-vanas.at

 

1.1. Contact forms

 

As part of the data to be provided in the form of the contact forms, we store your name, your postal and e-mail address until the processing of your request is complete. We will not use your Information for purposes other than your request. By submitting your information in the contact forms, you give your consent to the storage and processing of your name, your postal and e-mail address for the purpose of fully processing your request.

 

Please note that data transmission over the Internet (for example when communicating via e-mail) may have security flaws. A complete protection of the data from access by third parties is not possible.

 

1.2. SSL or TLS encryption

 

For security reasons, we as site operator use an SSL or TLS encryption when transferring confidential content, such as orders or requests that you send to us. You can recognize an encrypted connection by the address line of the browser, which switches from "http: //" to "https: //" and the lock symbol in your browser line.

 

If SSL or TLS encryption is enabled, the data you submit to us cannot be read by third parties.

 

1.3. Right of access

 

At your request, we will gladly inform you free of charge whether and which personal data about you are stored and processed. Incorrect data will be corrected by us to the best of our knowledge.

 

1.4. Cookies

 

We use so-called cookies on our site to recognize multiple uses of our offer by the same user / internet access owner. Cookies are small text files that your Internet browser stores and saves on your computer. They serve to optimize our website and our offers. These are mostly so-called "session cookies", which are deleted after the end of your visit.

 

However, these cookies sometimes provide information to automatically recognize you. This recognition is based on the IP address stored in the cookies. The information obtained in this way serves to optimize our offers and to give you easier access to our site.

 

You can prevent the installation of cookies by setting your browser accordingly; however, we point out that in this case you may not be able to fully use all functions of our website.

 

1.5. Server data

 

For technical reasons the following data, which your Internet browser transmits to us or to our web space provider, is recorded (so-called server log files):

 

•  Browser type and version

•  Operating system used

•  Website from which you visit us (Referrer URL)

•  Website you visit

•  Date and time of your access

•  Your Internet Protocol (IP) address.

 

These anonymous data are stored separately from any personal information that you may provide and so do not allow any conclusions to be drawn about a particular person. They are evaluated for statistical purposes in order to optimize our website and our offers.

 

1.6. Data for newsletter dispatch

 

If you wish to subscribe to our newsletter, we need your name, surname and e-mail address as confirmation that you are the owner of the provided e-mail address and that you agree to receive the newsletter. These data are collected only for the purpose of being able to send you the newsletter and to document our authorization in this regard. A transfer of the data to third parties does not take place. The order of the newsletter and your consent to the storage of the e-mail address can be revoked at any time. You can unsubscribe from the newsletter directly under each newsletter notification or by e-mail to office@crowe-vanas.at.

 

1.7. Use of Google Analytics with anonymization function

 

We make use of Google Analytics on our site, which is a web analytics service provided by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043 USA, hereafter called "Google". Google Analytics uses so-called "cookies", which are text files that are stored on your computer and thereby allow an analysis of the use of the website by you.

 

The information generated by these cookies, such as the time, location and frequency of your website visit, including your IP address, is transmitted to Google in the United States and stored there.

 

We use Google Analytics with an IP anonymization feature on our website. In this case, your IP address will already be shortened and thus anonymized by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area.

 

Google will use this information to evaluate your use of our site, to compile reports on our website activity, and to provide other services related to website activity and internet usage. Google may also transfer this information to third parties if required by law or if third parties process this data on behalf of Google.

 

According to Google, your IP address is not linked to any other data provided by Google. You can prevent the installation of cookies by setting your browser software accordingly; however, we point out that in this case you may not be able to fully use all functions of our website.

 

In addition, Google offers a deactivation option for the most common browsers, giving you more control over what data Google collects and processes. If you enable this option, website visit information will not be sent to Google Analytics. However, activation does not prevent information from being transmitted to us or any other web analytics services we may use. For more information about Google's deactivation option and to enable this option, please visit the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

 

1.8. Use of Google Maps

 

We use the "Google Maps" component of Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043 USA, hereafter called "Google", on our site. The use of Google Maps is in the interest of an attractive presentation of our online offers and an easy discoverability of the places we have indicated on the website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 (f), GDPR.

 

Each time Google Maps is called up, Google sets a cookie to process user settings and data when viewing the page that has the Google Maps component integrated. This cookie is usually not deleted by closing the browser, but will expire after a certain amount of time unless it is manually deleted by you.

 

If you disagree with the processing of your data, you may disable the "Google Maps" service and prevent the transmission of data to Google in this way. To do this, you must disable the Java Script feature in your browser. However, please note that in this case you will not be able to use "Google Maps" or only to a limited extent.

 

Use of "Google Maps" and information obtained through "Google Maps" is subject to the Google Terms of Use

 

http://www.google.de/intl/de/policies/terms/regional.html

 

and the additional terms and conditions for "Google Maps"

 

https://www.google.com/intl/de_de/help/terms_maps.html.

 

1.9. Information / revocation / cancellation

 

If you have any questions about the collection, processing or use of your personal data and the correction, blocking, deletion or revocation of a given consent, you can contact us free of charge. We point out that you are entitled to a correction of incorrect data or deletion of personal data should this claim not be prevented by a statutory retention obligation.

 

 

2. Customers, suppliers and applicants

 

The protection of your personal data during its collection, processing and use is of great importance to us. This statement describes how Vanas & Partner Steuerberatungsgesellschaft mbH, FN: 345446i, Teinfaltstraße 9/7, 1010 Vienna ("we") processes your personal data. On the one hand, the declaration is aimed at our existing and former clients, interested parties and potential future clients, as well as their respective shareholders, executive bodies and other employees. On the other hand, we also give our suppliers and applicants information on how we manage their data.

 

1. Purposes of data processing

 

1.a. Clients, interested parties and their shareholders, executive bodies and other employees

 

We will process your personal information for the following purposes:

 

  • for the establishment, administration and execution of the business relationship,

  • to strengthen the existing client relationship, establish a new client relationship or to approach prospective clients, including information on current legal developments and our range of services (marketing),

  • in the case of an already commissioned order for the internal organization and damage management of the firm and insofar as commissioned by the client,

  • to perform payroll accounting for clients (including monthly payroll, monthly and annual reporting to authorities, etc.),

  • to carry out financial and business accounting for clients,

  • to carry out advisory and representation activities in the field of tax law and economic affairs

  • for advice and representation in contribution, insurance and performance matters concerning social insurance,

  • for representation before administrative courts and administrative authorities and before legally recognized churches and religious communities in contribution matters and in front of all other official institutions,

  • for other advice and for the assumption of fiduciary duties and for the administration of assets within the scope of authorization of § 2 WTBG (Austrian Professional Accountants and Tax Advisors' Act) 2017,

  • for the independent performance of those economic auditing tasks requiring assurance services by an independent auditor, in particular the statutory and any public or private mandated audit of accounting, financial statements, cost accounting, costing and commercial conduct of companies, with or without the issuing of a formal audit certificate, as well as

  • for the independent performance of other audits and agreed investigative activities,

  • for pagatorial accounting (bookkeeping) including payroll accounting and calculatory accounting (costing), including advice in these areas, 

  • for consulting and assistance in the field of accounting and financial accounting and to conclude business books,

  • for the provision of all advisory and accounting services,

  • for advice on the establishment and organization of an internal control system,

  • for recovery advice, in particular for the preparation of recovery reports, for the organization of recovery plans, for the review of recovery plans and for the accompanied control in the execution of recovery plans,

  • for advice and representation in foreign currency matters (without representation before a court of law),

  • for the assumption of fiduciary duties and the administration of property with the exception of the administration of buildings,

  • for advice on work-related questions and

  • to work as a mediator,

  • as well as for each assigned task according to § 3 WTBG (Austrian Professional Accountants and Tax Advisors' Act) 2017.

 

As far as our collection of your personal data from you, the provision of your data is always voluntary. However, we cannot (or not completely) fulfill our mission if you do not provide your personal information.

 

1.b. Suppliers

 

We will process your personal data exclusively for the establishment, administration and processing of the business relationship. This includes the archiving of your invoice documents in our accounting software and the storage of all data necessary for booking and payment transactions. We use your data only for the execution of the contract, to answer your inquiries, for accounting and billing purposes and for the technical administration.

 

1.c. Applicants

 

We will process your personal data exclusively for the purpose of examining your application with us. A profiling (automation-supported evaluation of application documents) does not take place with us.

 

2. Legal basis of processing

 

2.a. Clients, interested parties and their shareholders, executive bodies and other employees

 

If you are an interested party or potential future client, we will only use your contact data for the purpose of direct mailing by electronic mail or telephone contact with your consent in accordance with Art. 6 para. 1 (a) of the General Data Protection Regulation (“GDPR”).

 

If you are our client, we process your personal data because this is necessary in order to fulfill the contract concluded with you (Art. 6 para. 1 (b) GDPR).

 

In addition, we process your personal data on the basis of our predominant legitimate interest to achieve the purposes mentioned under point 1 (Art. 6 para. 1 (f) GDPR) and on the legal basis of the WTBG 2017 (Art. 9 para. 2 (g) GDPR).

 

2.b. Suppliers

 

Data processing is based on Art. 6 para. 1 (b) of the GDPR (contract initiation and fulfillment). In order to complete the contract to your complete satisfaction as your customer, your data must be processed by us.

 

2.c. Applicants

 

By submitting your application documents, you consent to the processing of your data in accordance with Art. 6 para. 1 (a) (consent).

 

3. Transmission of your personal data

 

3.a. Clients, interested parties and their shareholders, executive bodies and other employees

 

If it is absolutely necessary for the purposes stated under point 1, we will forward your personal data to the following recipients:

 

  • IT service providers used by us as well as other service providers associated with marketing activities,

  • administrative authorities, courts and public bodies of law,

  • chartered accountants for auditing purposes,

  • insurance for the occasion of the conclusion of an insurance contract for the performance or the occurrence of the insured event (for example liability insurance), 

  • clients, as far as data of the partners, executive bodies and other employees of the respective client are concerned,

  • cooperation partners and legal representatives working for us,

  • other client-specific recipients (for example affiliates of the client),

  • additionally in the case of personal data of clients' employees in the area of ​​payroll accounting,

    • The creditor of the employee as well as other persons involved in any legal action that may be involved, including in the case of voluntary salary assignments for claims due,

    • bodies of the company and legal interest representation,

    • insurance companies within the scope of existing group or individual insurance as well as employee benefit funds,

    • with the payment to the employee or to third party banks,

    • company doctors and pension funds,

    • co-insured and

    • additionally in the field of financial and business accounting for clients:

    • debt collection companies,

    • banks on behalf of the client,

    • factoring companies, assignees and leasing companies.

 

Some of the above recipients may be outside of Austria or process your personal information outside of Austria. The level of data protection in other countries may not be the same as that of Austria. We therefore take steps to ensure that all recipients provide an adequate level of data protection. For example, we arrange standard contractual clauses (2010/87 / EC and / or 2004/915 / EC). These are available on request (see point 6).

 

3.b. Suppliers

 

If it is absolutely necessary for the purposes stated under point 1b, we will forward your personal data to the following recipients:

 

  • to the banks commissioned by us to handle payment transactions

  • and, in case of application, to administrative authorities, courts and public bodies of law

 

3.c. Applicants

 

The transmission of your data to third parties is not intended.

 

4. Storage duration

 

4.a. Clients, interested parties and their shareholders, executive bodies and other employees

 

In principle, we store your personal data until the termination of the business relationship, in the course of which we have collected your data or until expiry of the applicable statutory limitation and retention periods; in addition, until the termination of any legal disputes in which the data is required as proof.

 

Insofar as you are a client, former client, prospective customer or potential future client or contact person at one of the aforementioned, we store your personal data for the purpose of marketing until your objection or the revocation of your consent, as far as the marketing measure is based on your consent.

 

If requested by you, we will set up an online data portal for you at the service provider Mydrive.ch (Softronics Communication AG, St. Dionys Street 31, CH-8645 Jona), where data can be exchanged between you and us, e.g. Scanned documents, data exports from your invoicing software, evaluations from our side, etc. The data exchange with this online portal is password protected and 256-bit encrypted. The server location is in Switzerland, which according to the GDPR is considered a safe third country. Since the online portal is primarily used for data exchange, no longer-term storage of the data is intended. The data can be deleted by you as well as by us continuously, if this type of arrangement was agreed upon with you.

 

4.b. Suppliers

 

Your data will be deleted if your data is no longer required to fulfill the purpose for which it was stored, or if the storage becomes inadmissible for legal reasons. Data for billing purposes and accounting purposes are not affected by a request for cancellation.

 

4.c. Applicants

 

Since up to 3-year limitation periods apply to various claims of applicants in accordance with § 12 and § 15 GlBG (Austrian Equal Treatment Act), we reserve the right to save application documents up to a maximum of 3 years. Any further storage is not provided for and would only occur in exceptional cases, with your consent.

 

5. Your rights regarding personal data

 

You may, among other things, (i) verify whether and which personal information we process about you and obtain copies of such data, (ii) request the correction, addition, or deletion of your personal data, as far as they are incorrect or non-compliant (iii) require us to restrict the processing of your personal data, (iv) in certain circumstances, oppose the processing of your personal data or revoke the prior consent for processing, in which case the revocation does not affect the legality of prior processing of your personal data, (v) request data portability, as far as you are our client, (vi) know the identity of third parties to whom your personal data is transmitted and (vii) lodge a complaint with the data protection authority.

 

6. Our contact details

 

If you have any questions or requests concerning this statement, please contact us.

Crowe Vanas

Vanas & Partner Steuerberatungsgesellschaft mbH © 2018

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